Summary
West Palm Beach VA Medical Center is looking for Time and Leave Clerk in the Centralized Time Keeping Unit of Nursing, Patient Care Service. Must fully understand time and leave regulations to ensure that timecards are processed timely and accurately. This position requires to interact with all levels of staff in Patient Care Services and other Medical Center personnel on a day-to-day basis including Chief Nurses, Nurse Managers, Fiscal Service/Payroll, Human Resources, and front-line staff.
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Duties
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The Time and Leave Clerk provides timekeeping management for a minimum of over 200 staff in the Centralized Timekeeping Unit of Nursing, Patient Care Services. They utilize the electronic time and attendance (T&A) system to enter/adjust tours of duty for all assigned departments/services or work units on a daily basis to facilitate bi-weekly payroll processing. Time and Leave Clerk is responsible for posting and validating regular time, overtime, compensatory time, as well as various leave types including annual leave, sick leave, military leave, leave without pay, FMLA, and authorized absence.
Additional Duties Include But Not Limited To:
Work Schedule: Monday - Friday, 7:30 am to 4:00 pm.
Virtual: This is not a virtual position.
Position Description/PD#: Time and Leave Clerk/PD03086A
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Approved.
Permanent Change of Station (PCS): Not Authorized.
Requirements
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Conditions of employment
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/21/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
You will be rated on the following Competencies for this position:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary. Some walking, standing, and bending may be required. Continuous work in front of a computer screen is required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications….
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualification….
Additional information
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Whole Health Statement: The VA Sunshine Healthcare Network (VISN 8) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model that is based in a partnership across time, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
West Palm Beach VA Medical Center is looking for Time and Leave Clerk in the Centralized Time Keeping Unit of Nursing, Patient Care Service. Must fully understand time and leave regulations to ensure that timecards are processed timely and accurately. This position requires to interact with all levels of staff in Patient Care Services and other Medical Center personnel on a day-to-day basis including Chief Nurses, Nurse Managers, Fiscal Service/Payroll, Human Resources, and front-line staff.
Learn more about this agency
Duties
Help
The Time and Leave Clerk provides timekeeping management for a minimum of over 200 staff in the Centralized Timekeeping Unit of Nursing, Patient Care Services. They utilize the electronic time and attendance (T&A) system to enter/adjust tours of duty for all assigned departments/services or work units on a daily basis to facilitate bi-weekly payroll processing. Time and Leave Clerk is responsible for posting and validating regular time, overtime, compensatory time, as well as various leave types including annual leave, sick leave, military leave, leave without pay, FMLA, and authorized absence.
Additional Duties Include But Not Limited To:
- Processes timecards for a variety of appointment types including Title 38, Hybrid Title 38, Title 5, full-time and part-time appointments.
- Responsible for annotating remarks for special time and leave postings that are entered in the PAID System.
- Is responsible for ensuring that corrected timecards are completed timely.
- Utilizes a variety of tools to review time and leave status for staff in preparation for timely submission of timecards. These tools include the nurse scheduling system (AcuStaf), certified unit staff schedules, staffing variance sheets and VATAS Leave system.
- Reviews the payroll 'Exceptions' list daily and makes appropriate adjustments to timesheets.
- Advises staff and management of actions required to clear pending Exceptions.
- Maintains an electronic filing system for records and/or forms pertaining to timekeeping/payroll. Such records include time schedule confirmations, SF-71 for leave, military orders and medical certificates, authorized absence training records, jury duty and military leave documents, advanced leave memos, overtime related documents and compensatory time used documents.
- Maintains detailed log of used and remaining FMLA hours for staff on FMLA status.
- Responsible for extracting Employee Leave Reports to assist Nurse Managers with Time and Attendance audits for assigned units.
- Maintains manuals and policies pertaining to time and leave in order to respond to staff questions or inquiries and solve problems related to timekeeping.
- Provides customer service in person, by telephone, and/or e-mail.
- Participates in the orientation and training of new centralized timekeepers or other clerical support staff with alternate timekeeping duties in Patient Care Services.
- Maintains confidentiality of all employees' PAID information.
- Arranges for alternate coverage in cases of planned or emergency absences of other timekeepers.
- Responsible for notifying managers and/or chief nurses that timecards are ready for certification; and following up on T&A reports that are incomplete or not in agreement with other available data.
Work Schedule: Monday - Friday, 7:30 am to 4:00 pm.
Virtual: This is not a virtual position.
Position Description/PD#: Time and Leave Clerk/PD03086A
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Approved.
Permanent Change of Station (PCS): Not Authorized.
Requirements
Help
Conditions of employment
- You must be a U.S. Citizen to apply for this job.
- Selective Service Registration is required for males born after 12/31/1959
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/21/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: 1.) Using manuals, operating procedures, policies, technical publications, standards and guidelines as references. 2.) Communicating with co-workers, management staff, supervisors via face to face, telephone, email or Teams. 3.) Organizing files and retrieving reports, ensuring accuracy. 4.) Keeping account for timekeeping and clerical support. 5.) Communicating verbally and in writing with a variety of people from different backgrounds and different levels of understanding. OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed 4 years' education above high-school. OR,
- Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school.
You will be rated on the following Competencies for this position:
- Administrative and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
- Customer Service: Works and communicates with clients and customers to satisfy their expectations. Committed to quality services.
- Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
- Accountability: Holds self and others accountable for measurable high-Quality, Timely, and coast-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary. Some walking, standing, and bending may be required. Continuous work in front of a computer screen is required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications….
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualification….
Additional information
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Whole Health Statement: The VA Sunshine Healthcare Network (VISN 8) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model that is based in a partnership across time, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.
Expand Hide additional information
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.