1. RFx Management & Sourcing Support
2. Vendor Follow-Up & Communication
3. Order Tracking & Procurement Administration
4. Data Collection & Reporting
- Assist in the preparation, distribution, and tracking of Requests for Quotation (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).
- Compile and organize vendor responses for evaluation by the procurement team.
- Support bid analysis by summarizing pricing, terms, and compliance criteria across submissions.
2. Vendor Follow-Up & Communication
- Conduct regular follow-ups with vendors regarding outstanding quotations, order confirmations, and delivery timelines.
- Maintain clear records of all vendor communications
- Assist in coordinating vendor meetings and calls as needed.
3. Order Tracking & Procurement Administration
- Monitor open purchase orders (POs) and update order tracking logs on a daily basis.
- Liaise with internal stakeholders (e.g., finance, operations, warehouse) to confirm delivery status and resolve discrepancies.
- Assist in reconciling invoices against POs and flagging variances for review.
4. Data Collection & Reporting
- Gather, cleanse, and maintain procurement data within internal systems and spreadsheets.
- Prepare regular procurement status reports and dashboards for management review.
- Support the team in tracking key procurement metrics such as cost savings, cycle time, and vendor lead times.