26-27 SY Registrar/Treasurer

Registrar Job Scorecard

Organization: BridgePrep Academy & SMART Management

Position: Registrar/Treasurer

Reports to: Principal or Dean of Operations

Compensation: Hourly rate from $16 to $19 based on degree and experience

Organization Description

SMART Management is a mission-driven education management organization supporting high-quality Pre-K-12 charter schools across Florida. We partner closely with school leaders and governing boards to build strong academic, operational, and cultural systems that help schools - and educators - thrive long term.

BridgePrep Academy, the largest network supported by SMART Management, serves students across 21 schools and is united by a bold mission: to provide a rigorous, student-centered academic experience enriched by an extended Spanish language program. At BridgePrep, educators are part of a collaborative, growth-oriented community where high expectations, strong support, and a deep belief in every child's potential guide our work each day.

Join a network where your work matters, your growth is prioritized, and every classroom is a place where students are known, challenged, and supported. Learn more at smartmgnt.com or bridgeprepacademy.com.

Job Description

The School Registrar is responsible for maintaining accurate student records and ensuring all enrollment, withdrawal, and records management processes are compliant, efficient, and family-friendly. Reporting to the Dean of Operations, the Registrar plays a critical role in supporting enrollment, FTE reporting, and audit readiness.

This role requires strong attention to detail, organization, and customer service, ensuring that all student data is accurate, complete, and up to date at all times.

Key Activities

Enrollment & Records Management

• Process all student enrollments, withdrawals, and transfers accurately andin a timely manner.
• Maintain complete and compliant cumulative records for all students.
• Ensure all required documentation is collected, verified, and properly filed.
• Manage student information systems and ensure data accuracy (demographics, schedules, records).

FTE & Compliance

• SupportaccurateFTE reporting by ensuring student records meet state and district requirements.
• Prepare andmaintaindocumentation for audits and compliance reviews.
• Partner with the Dean of Operations to ensure 100% compliance with reporting deadlines.

Customer Service & Family Support

• Serve as a primary point of contact for familiesregardingenrollment and records.
• Provide a welcoming, professional, and responsive experience for all families and visitors.
• Support families with registration processes and required documentation.
• Maintain confidentiality and professionalism when handling student information.

Operational Support

• Assistwith front office operations as needed (phones, visitors, communication).
• Support student scheduling and class roster updates.
• Collaborate with school staff to ensureaccuratestudent information across systems.
• Support special projects related to enrollment, audits, and reporting.

Mission

Ensure all student records and enrollment systems are accurate, compliant, and efficiently managed to support school operations and student success.

Success in Year 1:

• 100% accuracy of student records (no audit findings)
• All enrollment and withdrawal processes completed within 24-48 hours
• 100% compliance with FTE documentation requirements
• Attendance datamaintaineddaily with minimal errors
• Strong family satisfaction with enrollment and registration experience
• Audit-ready recordsat all times

Job Description

The School Treasurer is responsible for managing all campus-based financial transactions and ensuring accurate, compliant, and transparent handling of school funds. Reporting to the Dean of Operations, the Treasurer plays a critical role in maintaining financial integrity through proper cash handling, record-keeping, and adherence to internal controls.

This role requires a high level of trust, attention to detail, and consistency to ensure all financial processes align with organizational and state guidelines.

Key Activities

Cash Management & Collections

• Manage all on-campus collectionsincluding fundraisers, field trips, and other payments.
• Issue receipts andmaintainaccuraterecords for all transactions.
• Ensure secure handling and storage of cash at all times.

Financial Record-Keeping

• Maintainaccuratefinancial logs, ledgers, and reconciliation reports.
• Track all incoming and outgoing funds with proper documentation.
• Ensure alignment between receipts, deposits, and financial records.

Compliance & Internal Controls

• Follow all financial policies, procedures, and internal control protocols.
• Ensure proper documentation and approval processes are followed for all transactions.
• Support audit preparation and ensure all records areaudit-ready.
• Maintain strict confidentiality and accountability for financial information.

Purchasing & Expense Support

• Processpurchaserequests and ensure proper documentation and approvals are in place.
• Track purchase orders, invoices, and payments.
• Support staff with reimbursement processes and required documentation.

Operational & Front Office Support

• Support front office operations as needed, including phones and family interactions.
• Provide excellent customer service to families and staff.

Mission

Ensure all school-based financial transactions are accurate, secure, and compliant, supporting the financial health and operational success of the campus.

Success in Year 1:

• 100%accuratefinancial records with no audit findings
• All deposits completed within required timelines (daily or per policy)
• Zero discrepancies between collected funds and recorded amounts
• Full compliance with all internal controls and financial procedures
• Audit-ready financial documentationat all times
• Strong staff and family satisfaction with payment processes

Cultural Fit - Core Values

• And How Are the Children?: Ensure student records support access to learning and services.
• Big Rocks First:Prioritize accuracy, compliance, and enrollment timelines.
• Own It:Take full ownership of data accuracy and records management.
• Expect More:Maintainhigh standardsfor organization and professionalism.
• Results Matter:Accuracy, timeliness, and compliance are non-negotiable.

Qualifications

• High school diplomarequired(Associate's orBachelor'spreferred)
• 1-2 years of administrative or school office experience preferred

• Strong communicationand customer service skills
• Alignment withSMARTManagement&BridgePrepAcademy's mission and values

Reference Checks

All final candidates will be asked to arrange three reference checks, including one from a direct supervisor.

Background Screening Requirement
This position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, in accordance with House Bill 531 (2025).

Applicants may review additional information about the Clearinghouse and screening process here:
https://info.flclearinghouse.com